2 Getting Started

This section provides general information about the WRS AOR/SDSPR Internet site and instructions necessary to log in to the restricted area. The WRS Internet site requires that you log in by means of a USER ID and PASSWORD to enter or edit AOR/SDSPR reporting data. This system is designed to give you the proper security for your data and to ensure proper authentication for those authorized to enter or edit AOR/SDSPR report data. The USER ID and PASSWORD are sent to the official HRSA contact for your school's program.

2.1 WRS Home Page

The WRS home page is the entry point to the secured AOR/SDSPR Internet application. It also contains links to pages of information to help you perform the tasks necessary for completing the AOR/SDSPR reports as required.

The WRS links gives you access to the following:

Contact Us -	information about how to contact technical support for this Internet site with phone numbers and email addresses.
User Guide -	online instructions for using the WRS Internet application
Links -	links to other Internet sites that contain information related to this and other HRSA programs.
WRS -	link to the secured portion of the WRS Internet site once you have logged in to the system. The WRS provides access to the pages required to perform the necessary tasks for completing the AOR/SDSPR reports.
What's New -	page with information on revisions and/or changes made to the Web Reporting System and to the AOR/SDSPR reports.

ALL NAVIGATION WITHIN THE WRS MUST BE DONE BY USING THE LINKS ON THE TOOLBAR’S NAVIGATION MENU AT THE TOP OF EACH PAGE. USING THE NAVIGATION MENU INSTEAD OF THE BACK AND FORWARD BUTTONS OF YOUR BROWSER WILL ENABLE YOUR DATA TO BE SAVED AS YOU FILL OUT THE REPORT.

2.2 Logging In

To access the secured area of the WRS, enter your user id and password in the login form on the WRS home page. Each contact listed on the WRS system is sent an individual user id and password via email. The user id and password that is sent to each contact is meant to be only used by that contact and nobody else. In order to get a user id and password issue to a specific contact they first must be listed as a contact for that institution. The login form will appear when you select Login to the WRS (found on the right side of the WRS home page). After entering in your user id and password you will be presented with the Select Program page

The Select Program page lists the programs that your institution is required to complete and submit for HRSA. If you are only required to report information for one (1) program, the Select Program page will not appear; instead the Main Menu will be displayed. On the Main Menu you will only see menu options that pertain to your report.

Figure 2: Select Program

The Select Program page lists the programs and their submission status as well as the date for those reports that have been submitted, re-opened, or re-submitted. After you submit a report you can always log back into the WRS to review or print the report. To have a program re-opened for editing refer to Section 5.5 of this user guide.

2.3 Overview of AOR/FSR Process

The following procedures serve as a summary for completing the AOR/SDSPR reports.

Access the WRS Internet site (http://wrs.hrsa.gov/)
On the WRS home page enter your USERID and PASSWORD on the login form and click the Enter button to enter the restricted area.
If you are completing an AOR/SDSPR form for more than one program you will be presented with Select Program page. This option lets you select the program for which you wish to enter data
Select the program that you need to work on by clicking on the OPSNO number next to the report name. After selecting the program you will be presented with the Main Menu.

Note: As of the 2002 reporting season the WRS supports a text version of the site, which can be chosen at the Main Menu on the top navigation. If your browser does not support frames you should use the text version of the site..

Figure 3: The WRS Main Menu
If you would like to enter data on a worksheet before entering it into the WRS, select the Print/View AOR Worksheets option on the Main Menu. The WRS will allow you to print the appropriate forms for your Institution.

You can print your entire report at any time by selecting Print/View AOR Report. Please note that the Print/View AOR Worksheet and the Print/View AOR Report are two separate print functions. Print/View AOR Worksheet allows you to print a copy of your report with blank fields. This allows you to use the printout as a draft prior to actually entering the data online. The Print/View AOR Report function allows you to print your actual report. The printout will not contain any blank fields. Print/View AOR Report should be used to print your entire report for record keeping purposes, whereas Print/View AOR Worksheet should be used in preparing and drafting your data prior to entering them online.
Enter the current year AOR/SDSPR data by selecting the Enter/Edit AOR Form option from the Main Menu.
A Save & Continue button will appear on the last page of a particular report. If this button or the Next button —located at the top navigation bar on the last page— is selected, the WRS will automatically save your current report and display a list of other reports that need to be completed in conjunction with the report you just completed. The WRS will notify you of any incomplete report. Select the OPSNO of the program to complete the report. If all reports are completed you will be able to submit the report(s) by selecting Submit Report(s) at the bottom of the page. After clicking on this link you will be presented with a Review page that will let you know if your report is ready for submission or if there are problems that need to be resolved before you can submit your report.
At the bottom of the Review page you will see the notification whether your report is ready for submission or not. If it is ready you will see a button that when pressed will allow you to proceed with submission by taking you to the Certification Form. If your report is not ready, then you will see a button that when pressed takes you back to the Main Menu.
The final step of the process is completing the certification form on the Authorizing Official Certification page. When you complete the certification form you are indicating that your report’s data is accurate and that the Authorizing Official has seen the report(s) and agrees with its submission.

Fill out all required information and Click on the SUBMIT button at the bottom of this page to finish the reporting process. Failure to submit the Authorizing Official Certification page will render your school’s report as INCOMPLETE and your program will be placed in suspension status.

Schools that fail to submit a complete report by the due date are:

ineligible to receive new FCC awards;

not authorized to draw down funds from the Payment Management System (PMS); and

not authorized to make loan disbursements from the loan fund.

The above restrictions apply until the Secretary determines that the school is in compliance with the reporting requirements.

More detailed information on the procedures summarized in this section is explained in the following sections of this User Guide.